Creativity4Better. The Value of Bravery. Privacy Policy

Privacy Policy

About IAA Romania

IAA Romania was established in 1993 in order to serve the interests of the Romanian advertising industry. It is composed of companies that advertise their products / services, media and advertising agencies. Its role is to promote in Romania the recognized international standards in the field of advertising and, in this sense, the association has carried out during the eleven years of existence a series of significant actions. As a trilateral forum, the IAA provides an opportunity for an exchange of views between members, regardless of their nature.

IAA Romania is committed to protecting and respecting your privacy. This privacy notice explains how we collect, share and protect your personal data. Asociatia International Advertising Association, (“IAA Romania”) registered in Bucharest, Romania, VAT NO RO9941642, Address Calea Victoriei Nr  126, Sector 1 | Bucharest | Romania is the controller of your personal data, when using this Website and buying tickets to events through this website.

Creativity4Better annual event

For the organization of the Creativity4Better conference, IAA Romania and IAA: International Advertising Association, 511 Avenue of the Americas, #4017, New York, NY, 10011 are co-organizers and joint controllers of your personal data. In this policy, mentions of processing for the Creativity4Better event will be highlighted separately, in case there are differences from the general provisions of this Policy.

What information do we collect?

Our website

Cookies and Similar Tracking Tools

We use "cookies" or similar tools, which are typically small pieces of information that are delivered by our web servers and stored by your Internet browser on your computer's hard drive or other computer or device storage. The information we store and transmit through these tools may also be used to facilitate the functionality of our website, to learn about your preferences and your visits to our website, to provide a more relevant online experience, and for other website operation and marketing purposes. When we send you an email, we gather statistics around email openings and clicks using industry standard technologies including clear gifs (small bits of data on web pages) to help us monitor, evaluate, and improve our e-mails. Some advertisers provide you with choices regarding the use of tracking technologies to target advertising. In addition, your web browser may have functionality to block or disable cookies; however, your blocking or disabling cookies may prevent your use of various services on our website.

Types of Cookies

The cookies we may use fall into these categories:

  1. Strictly Necessary Cookies. These cookies are essential in order to enable you to access the website and use its features. Without these cookies, we cannot provide some of the basic functionalities of our website.
  2. Performance Cookies. These cookies collect information about how visitors use our website. This information is primarily used to analyze website usage and improve the way our website works.
  3. Functionality Cookies. These cookies allow the website to remember the choices users make as they use the site. The information they collect is anonymized and does not track your browsing activity on other websites once you've left the site. We share business interest information with third-party partner companies that assist us in data analysis. These partner companies receive web visit data along with results detected from cookies and tracking pixels. These partner companies help us deliver an important element of our service, which is the ability to detect “topical interest”. These partner companies have undertaken to use data regarding individuals under conditions of confidentiality and not to disclose individual data

In order to operate our website and provide services to you, we may provide personally identifiable, aggregate, and other information associated with our website to third parties that provide services on our behalf, including services such as shipping, payment processing, database management, and Internet services. We endeavor to require our service providers confirm that their privacy practices are consistent with this Privacy Policy. 

You will find more information about cookies on our Cookie Policy.

Personal data processed about you

As well as collecting information from your interaction with our website, IAA Romania may collect information from interested parties when they respond to an email, advertisement, apply for membership, or other marketing material. From time to time we may acquire data from third parties including marketing partners. 

Personal data is collected:

When you use our products and services and interact with us through different channels. This includes:

    • Processing personal data about you when you register and/or buy Tickets to our events, through this website. 

When you register on this Website in order to buy a Ticket, we need you to provide to us personal data, such as:

  1. Members IAA Romania and non-members
  • First name, last name, email address and the company you work for (mandatory) and telephone number which is optional.

Also, when buying a ticket, the Payment processor will also ask you to insert information about your bank card. For those users who have free tickets, there is no information about the payment.

There is a case where your employer buys more tickets for different employees. In this case, your contact details, necessary in order to send to you the link to confirm your participation, will be made available to us by the employer.  

After completing the transaction, we will process and store about you the following information: First name, last name, email address, telephone number and the company you work for, amount paid for the Ticket, date and time of your purchase. 

  1. Students 

As provided in our T&C, there are some situations in which we can grant some benefits to certain categories of participant to our event. If you are a student and want to buy a Ticket, we will process about you the following personal data:

  • First name, last name, email address, proof of student quality (mandatory) and telephone number which is optional.

After completing the transaction, we will process and store about you the following information: First name, last name, email address, telephone number, amount paid for the Ticket, date and time of your purchase. 

Other types of events organized by IAA Romania

In case you want to buy a ticket for participating to other events that the Global IAA Conference, we will process the following personal data about you:

  1. Members and non-members
  • First name, last name, address in order to issue the invoice
  • Email address used by the participant to buy the ticket.
    • Video, images and other media that can identify you on the event.

Please bear in mind that the provision of your personal data is voluntary, but any refusal to provide such data shall carry with it the impossibility to process the information and to buy the Tickets to our event.

Creativity4Better annual event

The personal data that will be the subject of the joint controllership of IAA Romania and IAA are the following: first name, last name, email address and job function.

Lawful basis and purpose of the processing of personal data

We process personal data for various purposes, whereby we only process the data that are necessary to achieve the intended purpose.

As such, we process your personal data when necessary:

  • in the context of the preparation, execution or termination of our sales contract with you;
  • in order to comply with the legal or regulatory provisions to which we are subject; and/or
  • In order to protect our legitimate interests (e.g. to continue to improve our products and services, to follow-up on our performances via anonymized reporting and statistics and to prevent fraud and other legal violations), in which case we always strive to strike a balance between that interest and respecting your privacy, especially when you are a minor.

If the processing of your personal data is not necessary for any of the three reasons, we will always ask your permission to process your personal data. You can always choose not to give your consent, or to you withdraw your consent.

Creativity4Better annual event

Being an event co-organised by IAA Romania and IAA, the processing of your personal data by both parties is necessary in the context of the preparation, execution or termination of our sales contract with you and in order to protect the legitimate interest of the joint controllers, in which case we always strive to strike a balance between that interest and respecting your privacy. For the sake of clarity, both IAA Romania and IAA will use your personal data to contact you in order to promote their services/products, in their legitimate interest. 

You should know that you have a right to oppose to this type of processing at any time and that you can exercise this right in relation with each one of the co-organisers.

Further information concerning the processing by IAA of your personal data can be accessed at: https://www.iaaglobal.org/privacy-policy. 

How Do We Use and Share Information?

We do not use this data to others in ways different to those outlined in this Privacy policy.

We will use the personal data that you provide to us, or the data that we observe about you in order to support our membership and draw your attention to our products, promotional material and commercial opportunities that you have requested or that may be of interest to you. We may also conduct market research and surveys or contact you in order to fulfil our customer service or other obligations.

IAA may be required to disclose to disclose personal information in response to lawful requests by public authorities, including to meet national security or law enforcement requirements

We may share your personal data with advertisers, affiliates and other commercial companies with whom we have, or might have an association, unless you state otherwise during the registration or purchase process.

You should know that, for marketing purposes of our partners, we may ask you to agree on transferring your personal data (email address and your name) in order to receive information about events organized by those partners. Where applicable, in case of transfer outside EEA, we will conclude agreements with our partners in order for you to have the possibility to exercise your rights according to GDPR. In such a case, a copy of those agreements can be requested at office@iaa.ro.   

IAA Romania and any third parties are contractually bound by all laws and regulations pertaining to data protection and online and offline communication in all countries where we operate.

Creativity4Better annual event

Through the joint controller agreement that was signed by the parties, IAA Romania and IAA established their responsibilities concerning the personal data that they process about you. The joint controller agreement establishes also that the point of contact for exercising your rights according to the General Data Protection Regulation is c4b_dpo@iaaglobal.org. 

According to the joint controller agreement, IAA Romania has the responsibility to extract and transfer the data to IAA, by means that ensure the security and confidentiality of the data transferred. Also, IAA has the responsibility to process the data according to General Data Protection Regulation and to ensure that transfer of your data to its processors will be made only after concluding Standard Contractual Clauses and Data Processing Agreements (according with article 28 from the General Data Protection Regulation).

As stated above, IAA has its headquarters in the US and for that purpose, according to article 46 from the General Data Protection Regulation, IAA Romania and IAA signed standard data protection clauses adopted by the European Commission by Decision (EU) 2021/914 of 4 June 2021 on standard contractual clauses for the transfer of personal data to third countries pursuant to Regulation (EU) 2016/679 of the European Parliament and of the Council. You can obtain a copy of the Standard Contractual Clauses signed between the parties by requesting it at c4b_dpo@iaaglobal.org. 

IAA Romania and IAA use separate data bases for the processing for marketing purposes and for that reason, when you unsubscribe from a communication sent by IAA Romania you will not be automatically unsubscribed by IAA, therefor you will need to unsubscribe to each one of the joint controllers’ communications. 

Your Rights according to the General Data Protection Regulation

You have the right to access your personal data at any time and the right to correct any inaccurate or incomplete information. You also have the right to request erasure of your data in writing in duly justified cases.

If you want to exercise the right to be forgotten to the full extent and have purchased tickets for a future event, these tickets will be cancelled without refund. Your details are needed to fulfil all these services. Your personal data will be removed as soon as possible, except if it concerns information that needs to be kept in pursuance of the law or an agreement.

We will respond to your request as soon as possible, and in any case within 30 calendar days after receipt of your request and after your identity is checked. Depending on the complexity of the requests and the number of requests, this period can be extended by a further two months if necessary. If the period is extended, we will inform you of this within one month of receiving the request.

You may exercise your rights by contacting office@iaa.ro or at the address listed below: IAA Romania, Address Calea Victoriei Nr  126, Sector 1 | Bucharest | Romania, having as subject: Data subject request according to GDPR.

Creativity4Better annual event

If you are a user that bought tickets to this event, you will be able to exercise your rights according to the General Data Protection Regulation by sending a written request, that contains enough elements in order to identify you in our data bases at the following email address: c4b_dpo@iaaglobal.org. 

In order to comply with your request IAA Romania and IAA will cooperate and will provide you the answer to your request in the legal timeframe.

 Data Security

Technical and organizational measures

Appropriate technical and organizational measures are taken to protect your personal data against unauthorized or unlawful processing and against accidental loss, destruction or damage. When you provide your personal data through our website, this information is transmitted across the internet securely using high-grade encryption.

IAA Romania has established policies and procedures for securely managing information and protecting Personal Data against unauthorized access and we continually assess our data privacy, information management and data security practices. We do this in the following ways:

1. Establishing policies and procedures for securely managing information;

2. Limiting employee access to personal information to those who really need to access personal data

3. Protecting against unauthorized access to customer data by using data encryption, authentication, and virus detection technology, as required

4. Requiring service providers with whom we do business to comply with relevant data privacy legal and regulatory requirements and signing, where applicable, a Data Processing Agreement pursuant to article 28 from the GDPR

5. Monitoring our website trough recognized online privacy and security organizations

6. Requiring employee to comply with our privacy policy

7. Assessing our data privacy, information management, and data security practices continually

8. Conducting regular patching and maintenance of all IAA Romania systems to ensure they are protected against current threats and intrusions

Creativity4Better annual event

IAA Romania will apply the same security measures as provided above in relation with the joint processing with IAA concerning this annual event.

Security measures implemented by IAA are stated in the Standard Contractual Clauses concluded with IAA. A copy can be requested at c4b_dpo@iaaglobal.org. 

Data Retention

We will not retain your data longer than necessary: your personal data is retained in your account and will be removed automatically once you decide to delete your account. Data stored and processed outside of your account will be removed once the processing activity is completed and the data is no longer needed except when we are legally required to keep the records for a specified retention time.

Please note that exercising your right to delete the personal data processed for the purposes exposed in this Privacy Policy will have no effect on other processing that we perform for other purposes, such as: your membership to our association, your participation to our courses etc. 

This provision applies accordingly in case of personal data collected and processed for the Creativity4Better annual event. When exercising your right to delete, both IAA Romania and IAA will comply with your request.

Transfers of Personal Data to the US

The information that you provide to us will be held in the EAA.

To the extent that personal data is processed outside the European Union, we will ensure through contractual or other measures that such data enjoy an adequate level of protection there, comparable to that which they would enjoy in the European Union, in accordance with the European regulations.

Creativity4Better annual event

For the transfer of your personal data in the US, to IAA, we concluded the Standard Contractual Clauses, which provide sufficient safeguards in order to ensure the processing of your personal data outside the EEA. As previously stated, a copy can be requested at: c4b_dpo@iaaglobal.org. 

Changes to Data Privacy Practices

If IAA Romania makes material changes to data privacy practices, this policy will be updated and posted on our website in order to keep you informed of how we collect, use, manage, disclose, and protect information. The policy effective date will be updated accordingly.

Contact

For more information regarding this Privacy Policy, you can contact us at:

International Advertising Association

Calea Victoriei Nr  126, Sector 1 

Bucharest, Romania

For Creativity4Better annual event you can contact us at: c4b_dpo@iaaglobal.org.